PEGASUS CONGRESS AS YOUR PCO
As your Professional Congress Organiser we take care of the complete
organisation of your
congress, which includes:
Planning
Consulting in planning your scientific programme, social activities, exhibition and official evening events.
Budget
Set-up and control of your budget plan, opening and control of a congress account, filling of applications for financial support.
Venue
Evaluation of various venues, which are most suitable for your congress.
Registration
Participants’ registration, payment control, creation and dispatch of booking confirmations, creation of participants’ lists and statistics.
Correspondence
Daily correspondence with participants concerning their registration, hotel booking and social programme activities.
Hotel booking
Selection of hotels, purchase of room allotments, room reservations for participants, payment collection, dispatch of rooming lists, allotment control.
Flight booking
Cooperation with airlines, flight bookings for participants.
Preparations
Preparing of congress material, printing of name badges, packing of congress bags, signage (e.g. room signage, signage for the committee, venue signage), ordering of coffee breaks & conference drinks for speakers and participants.
On-Site-Management
Set-up of a registration desk at the congress venue, providing of staff for handing out congress material and congress bags to pre-registered participants, registration of new participants, payment collection.
Technical Equipment
Consulting and booking of technical equipment like beamer, cabins for state-certified interpreters, microphones, screens, etc.
Translation Services
Organisation of state-certified interpreters, coordination of interpreters, in-time-preparation of translation material for the interpreters, booking of necessary technical equipment (cabins, headphones, etc.).
Official Events and Social Programmes
Organisation of welcome cocktails, gala dinners, opening ceremonies, theatre- and concert tickets, round trips and excursions for accompanying persons, pre- and post-conference tours.
Exhibitions
Preparation of exhibition material, exhibitor registration, arrangement
of exhibition services
(electricity, booth construction, etc.), payment collection, supervision
of stand building and
dismantling, preparation of exhibitor lists, providing of assistant personnel
for exhibitors.
Accounting
Refund of travel expenses or cancellations, payment of all invoices for
the congress venue,
technical equipment, hostesses, catering, interpreters, etc., closing
of the congress account, set-up of an income and expenditure account for
the congress organiser.